Recording business car journeys can be a difficult task and may seem daunting for business owners. It is important to accurately track everything from mileage, fuel, maintenance or repairs to other expenses related to using the car on behalf of the business. Keeping accurate records of all these details not only helps businesses manage their budgets effectively, but also provides useful tax records. In this blog post, we will discuss various ways you can record your car journeys so that tracking car expenses is quick and painless!
Using GPS tracking
When you use a company car to travel to different locations, tracking the number of miles you drive can be overwhelming. Fortunately, you can now use a GPS tracker car to help you keep track of this. This technology allows you to track in real-time which route you take and how many kilometres you cover. This allows you to manage travel expenses more efficiently and ensure that costs don't spiral out of control. Using GPS tracking on a company car is an innovative way to accurately manage expenses.
Keeping a logbook
Keeping a logbook in the car's locker can be extremely useful. By writing down each trip and its purpose, you can keep track of exactly what you are doing and why you are doing it. This log can help you make your car trips more efficient and make you more aware of your travel habits. Moreover, a logbook can be useful in case of an accident or insurance claim, as you will know exactly where you have been and why. In short, keeping a logbook can help you manage your car trips better and get a better grip on your driving habits. It is also useful to have as a backup, should GPS tracking or other technology fail.
Keep receipts of expenses
As a company car owner, there are many expenses you have to incur, including fuel and repairs. To keep track of how much money you spend on these expenses, it is a good idea to take photos of receipts. That way, you have a record of all the expenses you incur and can see exactly where your money is going. Moreover, it is handy to have these photos if, for example, you need to inform an insurer about expenses incurred in connection with damage to the car. It only takes a few seconds to take a photo, but it can save you a lot of time and effort in the future.
Installing software
Tracking trips for tax or business purposes is a time-consuming process, but with the right (mobile) software, it can become a lot easier. A good option is FleetGo, which automatically records your trips while you are on the road. This means you no longer have to manually keep track of mileage, and the recorded trips can be easily and accurately exported to a spreadsheet or report. FleetGo is not only useful for individual users, but can also be a valuable tool for companies that manage their fleets and have employees who are regularly on the road.
As we have also written in other blogs, leasing a car can be a financially sensible choice. Keeping a car on the road is an expensive hobby, especially if you decide to buy one nice car. First of all, you then have to invest a large amount of money in the car of your dreams and then these days you have to pay more and more for fuel and there are several measures coming up that are going to put additional taxes on emissions. A good way to keep the cost of your car under control is to switch to an electric car. Buying an electric car is still on the expensive side but, of course, you don't have to buy an electric car to drive one. How about this? You can also get to private lease going to do. This is an interesting way not only to be able to drive sustainably, but also to make sure that you never face any major unexpected expenses. So this can be financially attractive!
Lease an electric car
At the time of writing, buying an EV is still very expensive. Sure, there are subsidies and pots but still you often have to dig deep into your pockets. This is a reason for many people not to make the switch yet, even though they would like to. In this case private lease electric car from Univé, for example, is an interesting option. This is because you can lease an electric car for a period of five years for a fixed amount per month. You then spread your costs so you don't have to make a big investment all at once. Moreover, you do not have to worry that you will have to bear the costs of any repairs to your car. These are covered by the leasing company. So you have the joys of driving, but not the burdens.
Which model do you want?
If you are interested in an electric lease car, it is time to see which model you would like. You can choose from many well-known brands including Citroën, BMW, Audi or Tesla. Look carefully at how many kilometres you expect to drive per year. This is important when it comes to the range of your car. This is the number of kilometres a car can cover on a full battery. If you think you will only drive a few hundred kilometres a week, you can choose a car with a lower range. If you spend all day in your car, it is advisable to go for a more luxurious car with a higher range. So be well informed about the car's range to avoid having to recharge your battery every three hours.
Interested in a second chance?
Should you be keen to get a competitive deal, check out the 'second-hand cars' offered by Univé. These are electric used cars that are still in good condition. That way you drive just as well, but for a lower price. Ask Univé about the possibilities.
You may have noticed that more and more people, both business and personal, are driving electric cars. There are a number of reasons why it is attractive to drive an electric car. One is because electricity costs less as fuel. Another reason that more and more electric cars are being bought and leased is that their range is increasing. There are also many places where electric cars can be charged.
Electric cars are considered a green option. This is also an advantage when you look at the options for leasing an electric car for business purposes. If your business is all about being environmentally friendly, then choosing an electric car is easy!
Which electric lease car do you choose?
Whether you choose a new Peugeot or an electric Hyundai, you are guaranteed to save compared to choosing a traditional petrol car.
Leasing an electric car is also a good idea because these cars cost less when you consider taxes. Electric cars are even partially reimbursed by the government because they do not pollute like petrol cars do.
If you lease an electric company car, the additional tax rate is significantly lower
If you own an electric car and use it for both work and leisure, you will pay much less tax. Even though additional taxes on electric cars have risen in recent years, they are still much lower than taxes on cars that emit pollution. Currently, an electric car costs 13% more than a regular car, and the average additional tax is 22%.
Should you also want to lease an electric car, it is important to do so soon, as various tax breaks are likely to be further phased out in the coming years. Like the subsidy on an electric (private lease) car. Online private lease offer(s) viewing is a good start to taking the plunge into electric driving soon! And to make things even better, the government has also made a new subsidy available. Read all about the SEPP grant.
In some situations, you need a car or a van, and it should be clear that far from everyone has one in their driveway. Especially in big cities, the percentage of car owners is smaller and many more people use bicycles or public transport.
Fortunately, if you do need a car or van, you can rent one. In every town, there are rental companies you can turn to. Of course, you don't want to pay top dollar for this, so what should you look out for when renting a car or van?
Choose a strategic location
How much you pay for renting a car is determined, among other things, by where you will rent. Are you going to rent a Rent a car in Amsterdam And do you choose a rental company in the middle of the city? Then chances are you will pay more than if you choose a location just outside the city. Of course, this varies per company (and rental chain) but because the rent per m2 in the city centre is higher than for a building just outside the city centre, chances are you will be cheaper outside the city. It is therefore wise to look a little further than the (well-known) landlords in your neighbourhood.
If you are going to rent a car while travelling, then you should note that rental companies at airports are always a lot more expensive. This can sometimes be as much as 20% more expensive than rental companies outside the airport.
Choose the right car
Of course, what determines the price even more is which car you choose and what options you choose. The bigger or the fancier the model you choose, the higher the price to rent it. So, do you only need a car to get from A to B and no belongings need to be taken in the car? Then it is wise to choose the smallest car and look for one with as few options as possible.
You often pay a lower amount for this, allowing you to spend the rest of your pennies on something else. Sometimes you can also choose to drive a car with advertising stickers, in which case you pay even less than the regular rental prices. Another great way to save money on renting a car. You can ask about it at the car dealer.
When you need a van
Have you taken on a job on a project basis and really need to drive to the customer with tools? Then it's best to opt for a bus. A van rental in Amsterdam again, you can make it as expensive or cheap as you like.
Insurance and other complementary products
Perhaps needless to say but also look critically at the extra costs such as the additional insurances offered. In many cases, the insurances you already have cover the rental vehicle. Think of your personal car insurance or travel insurance, but sometimes this is already included in the insurance linked to your credit card. So this can also save you a lot on the extra costs when renting a car.
Do you have more tips? If so, be sure to let us know via the comment form!
When you lease rather than buy a car, the big advantage is that you don't spend a big chunk of money all at once. This is because you pay a fixed amount to the leasing company every month. Would you like to lease a car but is the lease amount for a new lease car on the high side? Then you should look into the possibilities of leasing an occasion car. If you haven't done this before, you might not know how to go about it. Therefore, in this article, we will help you on the right track!
Private lease occasion? Don't take any chances
Have you decided you want to lease a car? Is it your first car? Or is your current car due for replacement? Then you may want to nail it down. It's just not wise to take any chances overnight. As leasing has gained popularity in recent years, the range of options on offer has grown. So you have quite a lot to choose from.
Do you see a used lease car and instantly fall in love with it? Then you might want to take out a lease immediately. Yet you would do well to look a bit further. You might find a similar car elsewhere, but for much less money. Therefore, take your time and orient yourself well. Only then will you succeed in getting the best private lease occasion find.
Comparable used lease cars
Anyone looking for a 2nd-hand lease car is likely to start their search online. Chances are you will type something like 'lease used car' into a search engine. This search will give you numerous results. Most people click on one of the first results and see if a suitable used car is among them. If you can't find anything here, you will probably move on to the next site.
When you take this approach, it can take you quite some time to find a used lease car. Fortunately, there is an easier and faster way to compare leased cars. In fact, there are many comparison sites that have already done the work for you. Consider, for example, the company driectleaseprivate.co.uk. After you fill in your requirements, this site will immediately start working for you. You will get an overview in no time, allowing you to quickly see what the best lease car is.
Don't just look at the price
A common mistake when comparing leased cars is that often before the cheapest private lease car is chosen. A low monthly fee is nice, but it should not be at the expense of other things. After all, the terms and conditions are at least as important. If you do not take a look at these before signing the contract, you might end up with surprises. This is not desirable, as it could make your lease contract turn out (a lot) more expensive than you expected in advance. Reason enough to always look beyond the price.
Did you know that you can also take out a lease as an individual? You don't even definitely have to do this for a brand new car, leasing a used four-wheeler is also possible nowadays! By doing this, you normally have low monthly payments. You also have no initial investment at all, although it is possible to make a down payment so that your monthly costs are reduced by the leasing company. Would you like to lease a used car? If so, it's smart to use the following tips so you don't regret your choice.
Calculate monthly costs
Before you actually sign a leasing contract, you obviously want to know how much you will have to pay monthly. One of the websites you can use to calculate the cost is the site of Private Lease Used. Before calculating this, however, it is wise to set a budget. This will allow you to reject many used leased cars beforehand purely because they are outside your budget. After you have chosen a vehicle, use a car lease calculator so you can calculate what you will actually pay the leasing company each month. Does this fall higher than your budget? Then opt for a lease car that is just a bit cheaper.
Watch the mileage
In the case of a leasing used occasion you need to determine several things. These include the used car you want to lease, but also the term and form of the contract. Moreover, you need to include in the lease agreement how many kilometres you will drive the used car annually. This should be seen a bit like a limit. If you drive more than is included in the lease contract, you will probably have to pay extra, so of course you should avoid this. Therefore, think carefully when deciding on the number of kilometres and make sure you have extra space so that you hopefully don't have to pay more to your leasing company.
Look beyond costs
It is only natural that when leasing a used car, you look at the monthly costs in particular. Yet it is wise to look beyond your nose. Many leasing companies will try to tempt you with low monthly costs, but you should not easily fall for that. Instead, it is important to go through the whole agreement; you really need to understand every detail before signing the lease contract. So, for example, also look at the term and what happens if you return the car damaged.
Administration. Hardly anyone is really fond of it right now. Privately, no, chores involving paperwork we almost all put off as long as possible. This is of course true of administration at work. Generally, we find it a lot of work and we don't see the point of it. You can have a good discussion about the latter.
The amount of time it takes, there's no need to argue about that: yes, it often involves a lot of hours. But did you know that in many cases you can reduce these enormously?
Less work on the fleet
In many companies, the vehicle fleet is something that involves a lot of administration. Whether it be vehicles owned by the company, which are only used during the course of a business, or vehicles that are used for the purpose of business, the
working time is driven, or to lease cars, which go home with employees at the end of the day, extra work in the form of trip recording is (almost) always there.
Much of that work stems from the requirements of the tax authorities. tripregistration. The tax authorities would like to know exactly which journeys are made with a business
car are driven and under what heading these trips fall. Not because they are necessarily so curious, but because they want to know whether the vehicle is also used privately. If that is the case, an additional taxable benefit is calculated on an employee's gross income. If you don't want an additional taxable benefit, you can still drive 500km privately before this takes effect. This is actually a wash, most people do drive 500km privately per month. So then you are bound by the additional taxable benefit.
How does addition work (in brief)
The addition for your lease car is calculated as follows: percentage addition x catalogue value - own contribution (if you have one).
an example:
Your lease car has a purchase value of €30,000, and an additional taxable value of 25%, and you have an own contribution of €1,500 per year.
The taxable addition is then: 25% of €30,000 - €1,500 = €6,000 addition per year.
For the net addition, this amount is multiplied by the applicable income tax rate. For example, if the income tax rate is 37%, then in the above example, the net addition is 37% of €6,000, i.e. €2,220 per year
To know for sure whether a vehicle is being used privately or not, every kilometre driven in it will have to be recorded. Unless it is immediately decided that the
additional taxable income is going to be paid anyway, which can be the case, for example, with lease cars that employees are allowed to use at their own discretion. Trip registration can be quite time-consuming and
But you don't have to! Nowadays, you can also automate it almost completely. A built-in system based on GPS will then take over the mileage registration
and delivers an overview that meets all the requirements of the tax authorities. This will cost both the director and the administration department a lot less time and effort!
What else can be automatic?
No longer having to keep such records manually saves a lot of time and frees up employees to do other things. It inspires
Perhaps we should look further. Are there more things we can do (semi) automatically in the area of administration? Often, yes. What exactly, that is often
Depending on the sector in which a company is active. But the fact is that increasing automation can certainly reduce some of our administration, and we are reaping the rewards.
all the fruits of it.
It is common knowledge that cars quickly lose their value after purchase. Are you still looking for a car that retains its value? Below is a list of 10 cars that depreciate the least after 3 years. This research was carried out by the British consumer association WhatCar. As expected, most of them are more expensive cars, so you have to pull out your wallet to get a car of value from the top 10!
Depreciation of car
Depreciation is probably not at the top of your list of concerns when buying a new car, but it is certainly important to think about as it is usually more than all the fuel, tax and maintenance bills put together.
10: Range Rover
The latest generation Range Rover has just gone on sale and like its predecessor, it is a hugely comfortable, refined and desirable luxury SUV. Demand is high and waiting times are long, making it easy to understand why the new Range Rover is expected to hold its value so well. After three years, this car is expected to retain 75.3 percent of its new value.
9: Mercedes CLA Shooting Brake
Thanks to its high tailgate and narrow boot, the CLA Shooting Brake is far from the most practical estate car, but thanks to its attractive interior, powerful engines and good driving experience, it has a lot of appeal. After three years, the value will still be around 75.8 percent of the new value.
8: Volkswagen California
This van has become increasingly popular recently and is always a safe investment. After three years, this popular motorhome is still worth 78.1 percent of its new value.
7: Range Rover Evoque
At seven is the Range Rover Evoque with 79.3 per cent. As with the full-size Range Rover, demand for the 'mini-me' Range Rover Evoque is very high. It helps that it drives well, is nice inside and also reasonably practical. The entry-level version of the 2.0-litre D165 diesel engine retains its value best.
6: Porsche Macan
With 80.5 per cent, the Porsche Macan is in sixth place. The Macan is one of the most entertaining sports SUVs on the market, but when equipped with air suspension, it can transform from a comfortable cruiser into a beast at the push of a button. Add to that a high-quality interior and the sought-after Porsche emblem, and it's not hard to see why it's on this list.
5: Porsche 718 Boxster Syder
At 5 is the Porsche 718 Boxster Syder with 81.3 per cent value retention after 3 years. All Boxsters are great to drive, but the Spyder version is especially compelling thanks to its bespoke suspension and the glorious sound the 4.0-litre in-line six-cylinder makes. Yes, it will cost you a lot of money upfront, but you'll get a lot of it back when you sell it.
4: Volkswagen Multivan
The Volkswagen Multivan is in fourth place with 82.8 per cent. The Volkswagen Multivan is one of the more expensive choices in the MPV class, but it is a vehicle that holds its value very well, especially in the 1.4 TSI eHybrid Life version.
3: Porsche 718 Cayman
With 83.6 per cent, the Porsche 718 Cayman is in the top 3. The Porsche 718 Cayman is great to drive, especially with the 4.0-litre engine in the GTS and GT4, which revs up to a heady 8000 rpm. However, the latter is the model that retains its value the best, offering 20 hp more than the GTS.
2: Lamborghini Urus
The Lamborghini Urus is one of the most exotic SUVs on sale, combining stunning speed with enough functionality to be useful every day. And it even makes financial sense, as the car is very stable in value. This car ranks 2nd with a value retention of 85.9 after 3 years.
1: Porsche 911
At number 1 is the Porsche 911, the king of value retention. After 3 years, this car is still worth 86.3 of its new value. In every respect, the Porsche 911 is an exciting sports car. The GT3 variant takes things to another level, however, as it combines sublime handling with extreme performance and has one of the best sounding engines ever built. All of this means that demand greatly exceeds supply, and it has the highest trade-in value of any car for sale today.
Which car is on your list? Let us know in the comments!
Have you bought a new car? Whether it's a brand new car or a cool second-hand one, before you can actually drive your new car on the road, you need to
Make sure it is properly insured. But how do you find a suitable WA insurance? We list the most important things you need to watch out for here, so you can have a safe
feeling can enjoy driving.
Different types of insurance
As soon as the car is registered in your name, it is important to insure it immediately, so that you can hit the road without any worries. You can choose from a basic third-party insurance (or
civil liability insurance), a WA+ (limited casco) with a slightly higher coverage, or the complete all-risk insurance.
In the Netherlands, it has been determined by law that every car owner must have at least a standard third-party insurance. If you do not have this, you are not allowed to drive. With a WA
This insurance covers you against damage caused by your car to third parties. As an accident can happen at any time, you should at least take out this insurance. It is wise to look at the current value of your car. Insuring an older car under all-risk is not often done, because the premium exceeds the value after a few years. That is why it is wise to have a good look at the car insurance that fits your situation. This prevents you from paying too much premium.
From WA to all-risk
In addition to the standard third-party insurance, there are also more extensive car insurance policies. You can also ask your insurer for additional packages, such as extra coverage for legal assistance or a passenger insurance. The three most chosen car insurances are the following:
Third-party insurance is the simplest insurance that every car owner in the world must have.
Netherlands at least. A third-party insurance only covers damage you
caused by your car to third parties. Most suitable for older cars.
A WA+ (limited casco) gives you a more extensive coverage. With this you are not
covered only for the damage you cause to others, but also for damage you
for example during a collision with your own car. Suitable for young used cars with
with a high daily value.
All-risk insurance is the most comprehensive car insurance. The advantage of this
comprehensive insurance is that it even covers you for damage that you yourself have caused.
caused to your car. For example, if you have accidentally
against it. It also allows you to be reimbursed for the new value during the first to
through the third year. This insurance is most commonly chosen for new cars up to
6 years old. Then it is wise to calculate the difference between all-risk and WA+.
Always check with your insurer what exactly is covered by your car insurance, so that you know exactly what will be reimbursed and you don't have to face unexpected surprises.
There are no surprises. There is a difference between the conditions of different providers. It is therefore wise to read up on them before taking out a contract.
Classic car insurance, also known as heritage car insurance, is designed for older cars used mainly for recreational purposes. These cars are tax-exempt and have access to all environmental zones. In addition, there is no longer an MOT requirement for (genuine) vintage cars over 50 years old. This rule was introduced in 2020 with the aim of reducing costs for owners. Of course, getting a car over 50 years old through the MOT can be quite a challenge.
Although classic car insurance has some similarities with regular car insurance, it is not a universal insurance. car insuranceHowever, there are some important differences. Classic car insurance is often cheaper than regular car insurance, because if you have a classic car, you will probably drive less kilometres with it than with your daily car.
How much does classic car insurance cost?
The cost of a oldtimer insurance are usually dependent on the car you drive and how many kilometres you drive per year. In addition, your age and the number of years without claims also play a role. However, the insurance costs will always be lower if you drive a vintage car.
The insurance company does expect old-timer owners to maintain their classic cars well (after all, it is usually an expensive possession!). Therefore, extra conditions may apply when taking out old-timer insurance. So pay close attention to these conditions when you take out insurance. Also, there is often a kilometre limit of for example 5000 kilometres per year.
If your classic car insurance specifies a mileage limit, you should ensure that it is not exceeded. If this happens unexpectedly, please contact the insurer. If you do not do so, the insurer may refrain from providing compensation.
When does a car become a classic?
"A car becomes a classic when it has sufficient historical importance to be collectible".
While there is no definitive answer as to what constitutes a 'classic car', 40-year-old vehicles are exempt from road tax (MRB). Note; an oldtimer must have been first registered at least 40 years ago. Therefore, what matters here is not the year of construction of the car but when it first participated in traffic. Furthermore, an oldtimer may not be registered for business purposes, in which case the exemption will be void. So an oldtimer is really meant for private use.
Why is classic car insurance cheaper than standard car insurance?
Classic car insurance policies are often cheaper than standard policies, mostly because insurers consider classic cars to be at a lower risk of being involved in a claim.
This is mostly due to the use of these cars. Usually, the owner is extremely careful on his classic car and therefore takes fewer risks in traffic.
The oldtimer insurance often also includes stricter conditions that reduce the chance of damage to your car, or of you being involved in an accident. Finally, make sure you read the conditions of the insurer concerned carefully. This way you will not be faced with surprises such as very low mileage restrictions or limited use during the winter months.
At the time of writing, buying an EV is still very expensive. Sure, there are subsidies and pots but still you often have to dig deep into your pockets. This is a reason for many people not to make the switch yet, even though they would like to. In this case 
If you are going to rent a car while travelling, then you should note that rental companies at airports are always a lot more expensive. This can sometimes be as much as 20% more expensive than rental companies outside the airport.
Have you decided you want to lease a car? Is it your first car? Or is your current car due for replacement? Then you may want to nail it down. It's just not wise to take any chances overnight. As leasing has gained popularity in recent years, the range of options on offer has grown. So you have quite a lot to choose from.
Before you actually sign a leasing contract, you obviously want to know how much you will have to pay monthly. One of the websites you can use to calculate the cost is the site of 
Thanks to its high tailgate and narrow boot, the CLA Shooting Brake is far from the most practical estate car, but thanks to its attractive interior, powerful engines and good driving experience, it has a lot of appeal. After three years, the value will still be around 75.8 percent of the new value.
At seven is the Range Rover Evoque with 79.3 per cent. As with the full-size Range Rover, demand for the 'mini-me' Range Rover Evoque is very high. It helps that it drives well, is nice inside and also reasonably practical. The entry-level version of the 2.0-litre D165 diesel engine retains its value best.
With 83.6 per cent, the Porsche 718 Cayman is in the top 3. The Porsche 718 Cayman is great to drive, especially with the 4.0-litre engine in the GTS and GT4, which revs up to a heady 8000 rpm. However, the latter is the model that retains its value the best, offering 20 hp more than the GTS.
The Lamborghini Urus is one of the most exotic SUVs on sale, combining stunning speed with enough functionality to be useful every day. And it even makes financial sense, as the car is very stable in value. This car ranks 2nd with a value retention of 85.9 after 3 years.
At number 1 is the Porsche 911, the king of value retention. After 3 years, this car is still worth 86.3 of its new value. In every respect, the Porsche 911 is an exciting sports car. The GT3 variant takes things to another level, however, as it combines sublime handling with extreme performance and has one of the best sounding engines ever built. All of this means that demand greatly exceeds supply, and it has the highest trade-in value of any car for sale today.
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