Recording business car journeys can be a difficult task and may seem daunting for business owners. It is important to accurately track everything from mileage, fuel, maintenance or repairs to other expenses related to using the car on behalf of the business. Keeping accurate records of all these details not only helps businesses manage their budgets effectively, but also provides useful tax records. In this blog post, we will discuss various ways you can record your car journeys so that tracking car expenses is quick and painless!
Using GPS tracking
When you use a company car to travel to different locations, tracking the number of miles you drive can be overwhelming. Fortunately, you can now use a GPS tracker car to help you keep track of this. This technology allows you to track in real-time which route you take and how many kilometres you cover. This allows you to manage travel expenses more efficiently and ensure that costs don't spiral out of control. Using GPS tracking on a company car is an innovative way to accurately manage expenses.
Keeping a logbook
Keeping a logbook in the car's locker can be extremely useful. By writing down each trip and its purpose, you can keep track of exactly what you are doing and why you are doing it. This log can help you make your car trips more efficient and make you more aware of your travel habits. Moreover, a logbook can be useful in case of an accident or insurance claim, as you will know exactly where you have been and why. In short, keeping a logbook can help you manage your car trips better and get a better grip on your driving habits. It is also useful to have as a backup, should GPS tracking or other technology fail.
Keep receipts of expenses
As a company car owner, there are many expenses you have to incur, including fuel and repairs. To keep track of how much money you spend on these expenses, it is a good idea to take photos of receipts. That way, you have a record of all the expenses you incur and can see exactly where your money is going. Moreover, it is handy to have these photos if, for example, you need to inform an insurer about expenses incurred in connection with damage to the car. It only takes a few seconds to take a photo, but it can save you a lot of time and effort in the future.
Installing software
Tracking trips for tax or business purposes is a time-consuming process, but with the right (mobile) software, it can become a lot easier. A good option is FleetGo, which automatically records your trips while you are on the road. This means you no longer have to manually keep track of mileage, and the recorded trips can be easily and accurately exported to a spreadsheet or report. FleetGo is not only useful for individual users, but can also be a valuable tool for companies that manage their fleets and have employees who are regularly on the road.
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